Wheelchair Transportation in Gainesville, VA

What our wheelchair service includes in Gainesville

Every trip is door-through-door. The driver comes to the door of the home, the apartment or the facility room, helps the rider out, and at the other end takes them inside to the check-in desk or the dialysis chair rather than leaving them at the curb.

• The rider stays in the chair. The chair goes up a ramp on our minivans or a hydraulic lift on our full-size vans, is strapped to the floor at four points, and the rider wears a lap and shoulder belt. Nobody is lifted into a car seat.
• Your chair or ours. We secure manual wheelchairs, power wheelchairs and scooters. If the rider does not own a suitable chair, we bring one at no extra cost.
• Trained, screened drivers. Drivers are trained in passenger assistance and wheelchair securement, and every employee passes a criminal background check and drug screening.
• A companion seat. A family member or caregiver can usually ride along; tell us when you book.
• Accredited. H&M Transport was the first NEMT provider in Virginia to earn NEMTAC accreditation, which audits driver training, securement procedure and vehicle standards.

Where we take wheelchair riders in Gainesville

UVA Health Haymarket Medical Center at 15225 Heathcote Boulevard, once branded Novant, is the closest hospital for most riders. Parking around the building is free. The main lobby is open 6 a.m. to 8 p.m. on weekdays and 10 a.m. to 8 p.m. on weekends, and we time appointment drop-offs to those hours. The outpatient Heathcote Health Center shares the campus, so tell us which building.

UVA Health Prince William Medical Center on Sudley Road in Manassas is about 20 to 25 minutes south via I-66 and Route 234. Its main lobby keeps the same 6 a.m. to 8 p.m. hours. Inova Fair Oaks Hospital in Fairfax is the usual stop for riders going east on I-66. Riders in western Haymarket often use Fauquier Hospital in Warrenton, and StoneSprings Hospital Center is a run up Route 15 and across Route 50.

Our regular wheelchair schedule includes residents of Heritage Village Assisted Living and Memory Care on Heathcote Boulevard, Harper’s Station of Gainesville on Loves Mill Lane, Gainesville Health & Rehab Center and Lake Manassas Health & Rehabilitation Center.

Dialysis rides in Gainesville

We run standing wheelchair schedules for Gainesville, Haymarket and Bristow riders, including to:

• DaVita Haymarket Dialysis, 14664 Gap Way, Gainesville
• Fresenius Kidney Care Gainesville, 7001 Heritage Village Plaza, Ste 150, Gainesville
• DaVita Bull Run Dialysis, 9420 Forestwood Ln, Manassas
• DaVita CDC Manassas Dialysis, 10655 Lomond Dr, Manassas
• Fresenius Kidney Care Manassas, 9302 W Courthouse Rd, Manassas
• Fresenius Kidney Care Warrenton, 170 W Shirley Ave, Ste 100, Warrenton

Fresenius Gainesville treats on Mondays, Wednesdays and Fridays, a short drive from Heritage Hunt. Give us the chair times once and a standing order holds the schedule without weekly calls. Riders often get the same driver, which matters most on the tired ride home.

Wheelchair transportation prices in Gainesville

Every trip is a pick-up fee plus mileage, and the rates are the same everywhere we drive. These are our 2026 private-pay rates.

A ten-mile round trip is $55 plus five extra miles at $3.00 on each leg, so $70 each way and $140 in total. The same ten miles one way, such as a discharge home, is $90 plus $30, so $120. A round trip from Heritage Hunt to UVA Health Prince William Medical Center in Manassas, about nine miles each way, is $55 plus four extra miles at $3.00 on each leg: $67 each way, $134 in total.

Add-ons, named up front. Stair chair team, $75 each way, when the rider cannot manage steps. After hours (before 7am or after 6pm), $30. Prescheduled wait time, $75 per hour. Additional stop, $20. Oxygen, $35 per 2L tank. Credit card processing, 3%. We quote the trip before you book, and the full rate card is on our rates page.

Wheelchair van or OmniRide and volunteer drivers?

Prince William County has public and volunteer options, and they suit some trips. OmniRide Access, the ADA paratransit service, needs an application and certification. It serves addresses within three-quarters of a mile of OmniRide Local routes, and in the western county those routes center on Manassas, so check whether your Gainesville or Haymarket address qualifies. Rides are booked from the next day up to 14 days ahead, with no same-day trips and no Sunday service in the western county. It is currently fare-free.

OmniRide Local buses can also detour up to three-quarters of a mile off route for a surcharge on weekdays. The county’s Area Agency on Aging coordinates V.E.T.S., volunteer-driver rides to medical appointments for veterans and their spouses 55 and over; ask them whether your address is covered. Volunteer sedans are not built for a rider who stays in a wheelchair.

A private wheelchair van covers what those services do not: a same-day ride or hospital discharge, help from inside the home to the check-in desk, an exact appointment time, a rider who stays seated in the chair, and a trip anywhere in Northern Virginia with no certification.

Pickup tips for Gainesville homes and campuses

• Heritage Hunt is gated with one entry point. Have the resident’s name and address ready when you book, and we allow time at the gate.
• Heritage Village Plaza, home to Fresenius Gainesville and Gainesville Health & Rehab Center, is next to Heritage Hunt but outside the gate. The driver goes straight to the plaza.
• Harper’s Station has a separate memory care building, and the Haymarket hospital has the Heathcote Health Center beside it. Tell us the building and the door.
• Steps at home. Tell us the count and whether there is a railing. If a wheelchair rider cannot manage them, a stair chair team adds $75 each way.

Who pays for a wheelchair ride in Gainesville

Medicaid. If the rider is a Virginia Medicaid member and the trip is to a covered medical service, the ride should cost them nothing, and it is not booked directly with us. Call the transportation number on your Medicaid ID card; the brokers we work with are MTM Health and SafeRide Health. Request H&M Transport specifically when you book your ride. Plan ahead: Medicaid transportation generally needs several business days’ notice for routine appointments.

Medicare. Original Medicare does not cover a wheelchair van. Some Medicare Advantage plans include a limited transportation benefit, usually a set number of trips a year; if yours does, book through the plan and ask for H&M Transport by name.

Private pay and facilities. Families booking directly pay the published rates above, and the quote is what you pay. Hospitals, skilled nursing facilities and senior communities book on contracted rates; see our facilities page.

Booking, notice and cancellations

• Same-day requests: call (703) 304-7889 and speak with dispatch.
• Notice: we need a minimum of three hours notice for same-day requests and discharges. Booking 24 hours ahead guarantees availability.
• Trip details: use the notes field for the entrance, the building or unit number, the appointment type, how long it should run, and the number of steps at the home.
• Stairs: when a rider in a wheelchair has to go up or down steps, we send a stair chair team, which adds $75 each way.
• Weight: for riders over 300 lbs, select bariatric service.
• Changes and cancellations: cancel or change at least two hours before pickup to avoid a fee, by phone, by email at Reservations@hmtransport.com, or in our mobile app.

Wheelchair transportation in Gainesville: common questions

How much does wheelchair transportation cost in Gainesville?

A round trip is $55 per leg with five miles included each way, plus $3.00 per additional mile. A one-way trip is $90 plus $3.00 per mile. A round trip from Heritage Hunt to UVA Health Prince William Medical Center is about $134.

Does Virginia Medicaid pay for wheelchair rides with H&M Transport?

Yes, for covered medical trips. Call the transportation number on your Medicaid ID card; the brokers we work with are MTM Health and SafeRide Health. Request H&M Transport specifically when you book your ride.

Can the rider stay in their own wheelchair?

Yes. We secure manual and power wheelchairs and scooters at four points. If the rider does not have a suitable chair, we bring one.

Does OmniRide Access serve Gainesville?

OmniRide Access covers addresses within three-quarters of a mile of OmniRide Local routes, which center on Manassas, so check your address with OmniRide. We need no certification and take same-day rides with three hours notice.

Do you pick up at UVA Health Haymarket Medical Center?

Yes, for appointments and discharges, with three hours notice for a discharge. Tell us the unit and whether it is the hospital or the Heathcote Health Center.

Can we set up dialysis rides three times a week?

Yes. A standing order keeps the schedule on our books, whether the rider goes to Fresenius Gainesville on Mondays, Wednesdays and Fridays or to a center in Manassas.

What a wheelchair van is not

This is non-emergency transportation. There is no medical care or monitoring on board, we do not take anyone to an emergency room, and we do not move patients between hospitals for a higher level of care. Those are ambulance trips. If this is a medical emergency, call 911. If the rider cannot sit upright for the length of the trip, book stretcher transportation instead.

More from H&M Transport near Gainesville

Gainesville: all medical transportation · Wheelchair transportation across Northern Virginia · Wheelchair transportation in Manassas · Wheelchair transportation in Woodbridge · Haymarket · Dialysis transportation